Do the variety of conferences and duties you need to juggle each week really feel overwhelming? When your week forward is stuffed with conferences, emails to reply to, and content material to evaluate, it may be laborious to know one of the best place to focus first and methods to prioritize your time. Now there’s a sensible and straightforward technique to plan and prioritize your time – simply head to Microsoft Copilot in Groups. On this weblog submit, we are going to present you ways you need to use Copilot in Groups to get a weekly overview of your upcoming conferences and occasions and the way you need to use easy follow-up prompts to optimize and plan any week.
Get an summary of your conferences for the week
Because of Copilot in Groups, you will have a fast and straightforward technique to perceive how greatest to spend your time earlier than your week begins. So long as you will have a Copilot for Microsoft 365 license, simply open Copilot out of your Groups chat pane and kind out* the immediate: “What do I’ve developing this week?”
Copilot will search your calendar to show a listing of all of your scheduled conferences, together with their date, time, and attendees. You possibly can even ask Copilot to inform you what you will have developing tomorrow and even subsequent month.
Manage your schedule
Proceed your dialog with Copilot and construct in your authentic immediate to begin to perceive how your time will likely be spent so you’ll be able to higher put together for the week. Give Copilot a follow-up immediate like: “Manage my conferences into 5 classes with percentages so I can perceive how I’m planning to spend my time this week.” In doing so, Copilot will use the conferences it pulled out of your calendar for the week and set up them into classes equivalent to: 1:1 conferences, workforce conferences, private time, different, and so forth. As a substitute of what you’ll see from your schedule on the Groups calendar, Copilot will output a extra strong weekly overview, even offering a gathering participant listing – one thing you would wish to click on into every assembly in your calendar for. This output can even present you precisely the place you could make investments probably the most time in for that week. For instance, if 40% of your conferences are 1-on-1s, then to spend about half of your time making ready for every of these particular person conferences.
To make this data extra helpful and shareable, you may as well use extra prompts to have Copilot generate a desk, chart, and so on. from the numbers it offered.
Prioritize your preparation time
Now, you will get a whole concept in your week forward in seconds slightly than spending hours opening assembly invitations and going backwards and forwards between your calendar and prep paperwork. In doing so, you’ll be able to spend time specializing in making ready in your conferences vs. determining what every assembly is about. It’s a good way to begin any work week and assist construct a behavior of prioritization and preparation that’s made doable with the ability of Copilot in Groups.
Extra sources
For extra examples of prompts that Copilot may help you with, take a look at Copilot Lab. Filter by M365 app – Groups – to study what prompts to make use of for conferences, in chats, and get suggestions for higher optimized prompts in Groups and past!
What’s coming subsequent
Copilot in Groups is consistently evolving and bettering due to your enter and suggestions. Keep tuned for extra recommendations on methods to work with Copilot to plan for any week and earlier than it you’ll be prompting like a professional! When you’re already utilizing Copilot in Groups, share your favourite prompts within the feedback for the possibility to get featured in a future “Immediate Like a Professional” weblog.
*Whereas there are a variety of prompts you could have to put in writing out your self, there are additionally pre-built prompts that will likely be really useful so that you can use with Copilot. Utilizing pre-built prompts permits Copilot to offer a high-quality response and is a good basis for extra prompts chances are you’ll wish to ask in your personal phrases.